The Administrative Services Department is responsible for a variety of matters, including City Clerk-related services, Human Resources functions, and General Administration.
City Clerk Functions
- Administering elections
- Taking oaths of office
- Preparing city council meeting agendas and packets
- Preparing minutes of meetings
- Keeping official City documents
- Managing the Municipal Code
- Filing of Council Members' and City Commissioners' Statements of Commitment
- Filing of Statement of Economic Interest
- Responding to Public Information Act requests
- Community Development Block Grant Funds (CDBG) program administration
- Film permits
- Administrative citation appeals
- Crossing guard program
- Storefront Rehabilitation Program administration
- Franchise administration (including cable television, utilities and oil pipelines)
- Channel 10 administration
- Fireworks booth permits
- Non-profit solicitor permits
- Public Information Officer functions
- Disaster recovery coordination
- Equestrian Center oversight
- Local Firearms Dealer Licenses
- Preparing Proclamations
Human Resources Functions
- Recruiting, selection, on-boarding of personnel
- Employee training, development and compensation
- Implementation of organizational leadership and culture
- Implementation of employment and labor laws.
- Employee and Labor Relations
- Management of employee and retirement benefits
- Employee recognition program
- Risk Management
- What are the City’s Commissions and Citizen Advisory Groups?
These commissions (known collectively as Citizen Advisory Groups or (CAG) provide input to the City Council and City staff on matters of interest to the community. City Commissions include the Planning Commission, Parks and Recreation Commission, Film Commission and Active Adult Commission.
- How do I apply to serve on a City Commission/Citizen Advisory Group?
Complete and submit the Citizen Advisory Group Application (PDF) and return to City Hall. Persons are appointed to serve by the mayor with the consent of the city council. Each commission has 5 representatives and persons are appointed to serve 4-year terms.
- When do I apply?
Persons can apply at any time. Applications will be held for one year and if any vacancies occur you may be invited for an interview. Appointments occur in open session during City Council meetings.
- Who can serve on a commission?
4 of the 5 members of the Planning Commission must live within the City limits. The other seat may be held by a non-City resident who is familiar with the issues of the community.
Film Commissioners are not required to live within City limits but shall have an interest in promoting, encouraging and assisting filming activities in the City.
A minimum of 4 of the 5 Parks Commissioners must live within the City, and no more than one member may live outside the City limits but must reside within Ventura County. There are also 2 student representatives who must be between the ages of 14 and 19 and reside within the boundaries of the Fillmore Unified School District.
The Active Adult Commission consists of 5 members who must be residents of the city and at lest 50 years of age, one of whom shall be a councilmember who may be under 50 years of age.
- Who do I contact for more information?
Please contact Human Resources via email or phone at 805-524-3701, ext. 216.